The cloud offers several applications, features and cost benefits, but there are some important facts that most clients oversee when moving to a cloud platform such as Office 365 and Google GSuite. These cloud platforms promote the idea of the modern workplace, which moves away from the traditional way of working to increase productivity, collaboration and security.
Humans are creatures of habit and tend to be somewhat sceptical, and sometimes even resistant, of new ways of doing things. Users should have the courage to explore new features as they will certainly be beneficial, facilitate collaboration and improve the way we do business. But what if there is an easier and more secure way to do this?
We all know the traditional way of working - creating documents and emailing attachments to all the parties involved in the project or task. We all know the dilemma of such a way of working, the problem of centralisation and version control.
With data stored in the cloud, we can simply share the link to the file with the people involved and even give those users permission to edit or just view the file. The recipients do not receive an email attachment, but only a link to the file. This drastically reduces the storage space in our mailboxes, as only the link is shared.
Security is often breached by a user unintentionally exposing data by sending an attachment to the wrong person, and there is no way to recall it, preventing it from being viewed. On the other hand, if a link is sent to the wrong recipient, there would be time to revoke their permission so that although they receive the link they cannot open it.
Besides just email and file storage, the cloud offers various ways to improve collaboration and automate various processes in our daily work.
Like a diamond in the rough, it is then up to us as users to refine, explore and make the most of these features to reveal the hidden gem that it is.
