Automation of subtasks, or end-to-end automation, of the AP process
PwC Book your XML - Automatic processing of incoming invoices
Processing incoming invoices, whether paper-based or electronic, usually involves a lot of time-consuming manual work for finance and controlling departments.
A significant amount of time can be spent verifying and reconciling data in the processed invoices (for example, with the corresponding data in NAV’s Online Invoicing System or in purchase orders), pre-accounting tasks, or the administration of incorrectly issued invoices that have been received.
PwC’s Book your XML solution is designed to automate these manual tasks and processes, and to detect potentially erroneous data in advance.
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ByX manages the entire lifecycle of incoming invoices, covering every step from receipt to secure digital archiving, all within a single, integrated platform. It reconciles automatically extracted invoice data, online invoice data from the Tax Authority, and ERP master data, ensuring consistency, accuracy, and regulatory alignment.
The solution supports both domestic and international invoices and enhances efficiency through built-in capabilities such as role-based approval workflows, purchase order (PO) matching, and pre-booking functionality, enabling seamless and controlled processing.
All invoices are securely stored in a centralized e-archive, where they remain easily searchable and fully traceable, supported by comprehensive audit trails for complete transparency and audit readiness.
ByX automatically processes paper-based and electronic PDF invoices using OCR technology.
Automated reconciliation ensures that users can easily check and review head- and line-level data (tax rate, tad ID, etc) from the integrated sources (e.g. ERP, Tax Authority XML and invoice data retrieved via OCR). They are also guided to select the correct values when discrepancies arise. All changes are logged, ensuring a complete and traceable audit trail.
Automatic pre-booking consolidates key control steps, including invoice validation and PO matching, to ensure accuracy and consistency.
The PO matching feature is designed to support the accurate reconciliation of supplier invoices against purchase orders stored in the company’s ERP system. It enables the verification of whether invoiced goods or services correspond to the originally approved purchase orders, thereby strengthening financial control and ensuring data consistency across systems.
Flexible approval workflows is an automated module that supports both simple and complex, multi-level scenarios, fully tailored to client requirements, and delivers comprehensive end-to-end capability for all invoice approval needs.
More features
- Integrated approval flow: Flexible approval workflows is an automated module that supports both simple and complex, multi-level scenarios, fully tailored to client requirements, and delivers comprehensive end-to-end capability for all invoice approval needs.
- Data visualization: Invoices can be visualized across their lifecycle by status, document type, and key attributes.
- Personalized reports: Users can tailor parameters in individual modules to create personalized reports.
Key Benefits of ByX
Book your XML is modular: it is flexible and can be adapted to your existing invoicing processes and systems. Modules can be added independently to your existing processes and software, or you can implement end-to-end invoice processing by adding all modules at once.
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