PwC Japan LLC Privacy Policy

PwC Japan LLC recognizes that the appropriate handling of personal information and specific personal information including individual number (hereafter referred to as "specific personal information"), is its social responsibility. We have adopted the following privacy policy which has been made known to all employees (including temporary staff and hereafter referred to as "all employees"). We will ensure that all practical measures are taken to protect personal information and specific personal information, as well as paying due attention to the handling of such information.

1. Privacy Policy

  1. We will comply with applicable laws and other regulations relating to the appropriate handling of your personal information and specific personal information.
  2. We will collect your personal information and specific personal information appropriately, notify and announce the purpose of use of the personal information and use the information within the scope of such purpose, except as otherwise not required by laws and regulations.
  3. We will not collect special care-required personal information without your prior agreement, unless stipulated as an exception under the laws and regulations.
  4. We will educate all employees so that they understand the importance of personal information and specific personal information and handle your personal information and specific personal information appropriately.
  5. We will make efforts to prevent unauthorized access to your personal information and specific personal information, to protect the information from loss, falsification and leakage and take appropriate security measures.
  6. We will not supply your personal information to third parties without your prior agreement, unless exempt from specification is clarified in laws and regulations. We will also not supply your specific personal information and special care-required personal information to third parties, unless otherwise required by laws and regulations.
  7. We will properly fulfill the confirmation and record obligations stipulated by laws and regulations when we supply or receive personal information to third parties, except as otherwise not required by laws and regulations.
  8. When outsourcing the handling of your personal information and specific personal information, we will appropriately supervise such party so that your personal information and specific personal information will be securely managed.
  9. We will make ongoing efforts to review and improve the management system and measures to protect personal information and specific personal information.

2. Handling of Personal Information

(1) Purpose of Use of Personal Information

  1. Provision of our services relating to Shared Services for PwC Japan firms.
  2. Providing of information through our publications (including via the email or the Website) and information on sales and subscription of such publications.
  3. Information and administrative matters on seminars and work shops.
  4. Selection at the time of recruitment of all employees and personnel management after being hired.
  5. Recommendation/ statistics/ research, etc. on services specified in 1. and in response to consultation from public agencies.
  6. Performing related procedures on Reporting based upon requests from public agencies (including any bodies designated by public agencies) both domestically and internationally.
  7. Response to your queries.

The above purpose of use will be announced in the privacy policy on our Website. In case personal information is to be received in written form directly from you, the purpose of use will be specified to you in advance unless exempt from specification is clarified in laws and regulations.

(2) Purpose of Use of Specific Personal Information

  1. Performing related procedures such as submitting payment report to public agencies for services received from you.
  2. Performing services related to acquisition, use, storage, provision, deletion or disposition of specific personal information (affairs using the individual number, affairs related to the individual number, and etc.).
  3. Performing related procedures such as providing social security required by laws and regulations to all employees, and tax related procedures.

The above purpose of use will be announced in the privacy policy on our Website. In case specific personal information, etc. are to be received in written form directly from you, the purpose of use will be specified to you in advance, unless exempt from specification is clarified in laws and regulations. Specific personal information, etc. received directly or indirectly in the form other than above, is also used within the scope necessary for accomplishing the purpose of use. Specific personal information is not to be collected, used or provided to third parties for the purpose other than that defined in laws and regulations.

(3) Shared Use

Personal information collected may be shared and used within the scope of the above purpose of use of personal information, by member firms of PwC Global Network and its designated subsidiaries (including, but not limited to, PricewaterhouseCoopers Aarata LLC and PwC Tax Japan. and hereafter referred to as "PwC member firms") if this is required for conducting our business or for the provision or improvement of global services by the PwC Global Network. Personal information to be shared and used will be as follows. Personal information may be provided to PwC member firms in writing, via email or in electronic form.

  • Name, age, address, telephone number, fax number, email address, workplace, department, job title.
  • Matters relating to inquiries or services to be provided.
  • Matters contributing to the provision or improvement of global services by PwC Global Network.

PwC Japan LLC is responsible for managing the shared use of collected personal data.
Specific personal information collected will not be shared with other PwC member firms, unless it is required within the scope of the above purpose of use of specific personal information.

(4) Implementation of Security Measures

In order to ensure the accuracy and security of personal information and specific personal information, we will implement security measures including information security measures to prevent unauthorized access and to protect personal information and specific personal information from loss, destruction, falsification and leakage. We will also promptly correct any security measures if it is recognized that an improvement is required.
Furthermore, we will establish personal information and specific personal information protection rules and management system based on this policy and make ongoing efforts to review and improve such rules and system.

(5) Organization/Structure

A person responsible for the management of personal information will be appointed to every line of business within us to ensure that such information is managed appropriately. Appropriate management of specific personal information will be also ensured through appointing a person responsible for the management of such information to every line of business within us. Training sessions will be provided to all employees on the protection and appropriate management of personal information and specific personal information for making thoroughly known the appropriate handling of personal information and specific personal information in daily business.

(6) Handling Anonymously Processed Information

When producing anonymous processed information, we will comply with the standards stipulated by laws and regulations and implement appropriate safety control measures.

(7) Procedures for Responding to Requests for Disclosing Personal Data in Possession

The procedures for responding to requests to disclose (notification of purpose of use, disclosure, amendment, addition, deletion, cessation of use, elimination, cessation of provision to third parties) personal data possessed by us are as follows.
If you would like to request for a disclosure, please contact us by following the procedures in the next section. Please note that you will be asked to bear the actual expenses required for such disclosure.

(8) Comments and Inquires on the Handling of Personal Information and Specific Personal Information

We will respond to your comments and inquires on the handling of personal information and specific personal information appropriately. Please contact us by using the following address or telephone number, for any comments and inquires on the Privacy Policy.

【Contact for Inquires on Personal Information and Specific Personal Information】
PwC Japan LLC
Otemachi Park Building
1-1-1 Otemachi, Chiyoda-ku, Tokyo 100-0004
TEL: 03-3546-8650 (Main line)
Hours: 9:15-17:15 (Monday-Friday, excluding Saturdays, Sundays and holidays)

Koichiro Kimura
Chief Executive Officer

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