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This section of our privacy statement describes why and how we collect and use personal data in connection with the provision of corporate administration services.
Our policy is to collect only the personal data necessary for agreed purposes and we ask our clients only to share personal data with us where it is strictly needed for those purposes.
Where we need to process personal data to provide Corporate Administration Services, we ask our clients to provide the necessary information to the data subjects concerned regarding its use.
We collect and use contact details for our clients in order to manage and maintain our relationship with those individuals.
In order to be able to provide corporate administration services, we are required to process many categories of personal data, including:
For certain services or activities, we may process special categories of personal data (such as in performing know your client checks, which involve us processing government identification documents that may contain biometric data or data revealing racial or ethnic origin).
Generally, we collect personal data from our clients or from a third party acting on the instructions of the relevant client.
We use personal data primarily to allow us to perform contracts with clients that you are associated with and/ or where we need to comply with a legal obligation such as fiduciary or regulatory obligation. The purposes for using personal data include:
In order to provide the following full lifecycle corporate administration services we are required to process personal data, including:
The processing of personal data by us is necessary for the purposes of the legitimate interests pursued by us in providing professional services and our client, in receiving professional services as part of running their organisation. In some cases, we have a legal obligation to provide the services in a certain way. Where we process special categories of personal data, we may rely on a relevant public interest condition or consent.
We process personal data in order to run our business, including:
Unless we are asked not to, we may use client business contact details to provide information that we think will be of interest about us and our services. For example, industry updates and insights, other services that may be relevant and invites to events.
This processing is necessary for the purposes of the legitimate interests pursued by us to administer, manage and develop our business and services.
We have security measures in place to protect PwC and our clients’ information (including personal data), which involve detecting, investigating and resolving security threats. Personal data may be processed as part of the security monitoring that we undertake; for example, automated scans to identify harmful emails. We monitor the services provided to clients for quality purposes, which may involve processing personal data stored on the relevant client file. We have policies and procedures in place to monitor the quality of our services and manage risks in relation to client engagements.
This processing is necessary for the purposes of the legitimate interests pursued by us to ensure network and information security, manage risks to our business and check the quality of our services.
As with any provider of professional services, we are subject to legal, regulatory and professional obligations. We need to keep certain records to demonstrate that our services are provided in compliance with those obligations and those records may contain personal data.
We collect and hold personal data as part of our client engagement and acceptance procedures. As part of those procedures we carry out searches using publicly available sources (such as internet searches and sanctions lists) to identify politically exposed persons and heightened risk individuals and organisations and check that there are no issues that would prevent us from working with a particular client (such as sanctions, criminal convictions (including in respect of company directors), conduct or other reputational issues).
This processing is necessary for us to comply with a legal obligation; for example, when conducting customer due diligence checks to comply with anti-money laundering regulations and, where we do not have a legal obligation, we have a legitimate interest in processing personal data as necessary to meet our regulatory or professional obligations.
In addition to the general information about when and how we might share personal data and locations of processing, personal data processed by us in connection with our corporate administration services may be transferred to:
We use the services of a third party organisation as part of our corporate administration services offering. Please see further details below:
||PwC service entity
|PraxisIFM Trust Limited
||PricewaterhouseCoopers Services (Jersey) Limited||Regulated fiduciary services provider acting as Manager of the service entity||Charter Place, 23/27 Seaton Place
St Helier, Jersey, JE1 1JY
When we share data with others, we put contractual arrangements and security mechanisms in place as appropriate to protect the data and to comply with our data protection, confidentiality and security standards.
We retain the personal data processed by us for as long as is considered necessary for the purpose for which it was collected (including as required by applicable law or regulation).
In the absence of specific legal, regulatory or contractual requirements, our baseline retention period for records and other documentary evidence created in the provision of services is 10 years in line with current legislation.
Personal data may be held for longer periods where extended retention periods are required by law or regulation and in order to establish, exercise or defend our legal rights.
Individuals have certain rights over their personal data and controllers are responsible for fulfilling these rights. Individual’s rights may include the right of access to personal data, to rectification of personal data, to erasure of personal data/right to be forgotten, to restrict processing of personal data, to object to processing of personal data, to data portability, the right to withdraw consent at any time (where processing is based on consent) and the right to lodge a complaint with a supervisory authority.
These rights may be exercised by emailing us at email@example.com. We aim to respond to any requests for information promptly, and in any event within the legally required time limits. The request should contain sufficient information to verify your identity and provide sufficient information to locate the data about which you are exercising your right.
Guernsey, PwC Channel Islands
Tel: +44 1481 752000
Jersey, PwC Channel Islands
Tel: +44 1534 838200