Executive/Personal Assistant

Our client,  is a specialist insurer and reinsurer with long-standing industry relationships and more than 30 years of underwriting, risk management, claims, and actuarial knowledge. Headquartered in Bermuda we also have offices in London and Dublin. The firm is led by Chief Executive Officer Dan Burrows. The company has a financial strength rating of A (Excellent) by A.M. Best Company, Inc. and A- by Standard and Poor’s.

Role Overview

The role is responsible for providing Business Support & Administration to Executive, Senior, and Function Heads ensuring adherence to global admin policies, procedures, and protocols. Responsible for supporting Office & Facilities management ensuring smooth running of the Office. This role will be responsible for providing 1-2-1 support for the Head of Investor Relations and Group CFO.

Duties and Responsibilities:

Executive /Personal Assistant

Provide business and administrative support including, but not limited to:

• Gatekeeper ensuring comprehensive and accurate calendar management.
• Work closely with the Executive team to ensure workstreams are on track.
• Manage all aspects of Executive travel, meetings, legal documents, and compliance paperwork.
• Assist designated functional teams with general administrative tasks as required.
• Support with preparing slides and presentation materials for business meetings; ensuring all marketing materials are correct and signed off.
• Assist with Projects as requested by the Executive.

CEO Office

• Assist with tracking and managing deliverables for the CEO Office, Executive Leadership Committee including managing and tracking action items.
• Support with preparing slides and presentation materials for business meetings; ensuring all marketing materials are correct and signed off.
• Assist with Projects as requested by the CEO Office, Executive Leadership Committee, and Management Committees.

Board & Committees Support

• Support Company Secretary with board prep, events coordination and hosting including but not limited to materials preparation, scheduling, and administrative support.
• Act as Secretary to the assigned Committee and ensuring that items are on the agenda per the schedule, circulating action points and following up on action points.
• Act as back-up Secretary to assigned Committee (3rd level support)

 Business Change Management Support

• Act as Business Change Champion assisting IT and Business Operations with user acceptance testing, deploy, and business change management.

Essential Skills and Qualifications:

• Minimum 3-5 years of experience in a similar role or corporate environment.
• Advanced IT skills, including proficiency in relevant software and tools.
• Strong analytical and/or numeric abilities.
• Discreet, trustworthy, flexible, and adaptable in handling confidential information.
• Excellent oral and written communication skills.
• Proactive and able to take initiative to anticipate needs and solve problems.
• Demonstrates tact and diplomacy in handling sensitive situations.

Diversity, Equality & Inclusion

Our vision is for a workplace culture where differences are valued and where diversity of background, experience and thought are welcomed. We want to create an environment where all employees, regardless of who they are, are given equal opportunities for career progression and enjoy fair reward from their and the Insurance Group’ successes. This will be driven by a workforce that embraces Diversity, Equity and Inclusion at every level, in every department across the Insurance Group.

For further information on this job contact us at bm_execsearch@pwc.com