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Addressing Lithuanian citizens’ requests with an improved metadata management system

The Lithuanian Tax Inspectorate was struggling to ensure proper data governance and keep up with regulatory changes. They recognised the need for a metadata management system.

 

PwC created an enterprise architecture model to help the Inspectorate efficiently manage their data and better assist citizens with their requests. 

 

Client:

Tax Inspectorate, Ministry of Finance

 

Our role:

After mapping the Inspectorate’s existing data flow, PwC developed a change management and data governance process for internal use. 

 

Industry:

Public Sector and Infrastructure

 

Services:

Digital transformation

 

Country:

Lithuania 

 

 

Setting the scene

Emerging technologies are shaping the future with robotic process automation, artificial intelligence and business intelligence. Progress in digital technology is having an impact on both individuals and businesses. And even on Lithuania’s Ministry of Finance. 

The Tax Inspectorate of the Ministry of Finance in Lithuania has over a dozen information systems to support their business processes. These systems require constant updating, due to both new regulatory changes and emerging technologies. The Tax Inspectorate recognised the challenge to maintain these systems whilst also ensuring proper data governance. 

In response, they decided to build a metadata management system to create an inventory of their business processes, applications and data and human resources. The solution also aimed to provide a holistic and interconnected view of these elements. 

 

 

 

How we helped

Throughout 2018 and 2019, the Lithuanian Tax Inspectorate’s project pioneered the way in improving public sector metadata management in the European Union. A Cloud based enterprise architecture solution, Essential Enterprise Architecture with SAS, was selected and installed on the servers. The project was then implemented in three stages. 

  1. Defining the metadata model.  In order to create an effective management solution, the key metadata, the standard and the granularity of the data needed to be pinpointed. This served as a basis for building an information system and a key driver for designing reports. 
  2. Integration. Once the key outputs were determined, the next phase used those elements to outline new processes and build a new data dictionary. These were integrated with Lithuania’s legal framework. 
  3. Custom reports. Finally, PwC designed a custom report for the Tax Inspectorate and implemented the metadata model. 

By the end of the two-year project, over 100 employees were trained and the metadata management system will now be used for the definition and maintenance of processes and information systems. 

 

Confronted with too much data and not clear management, we prepared tender dossier and turned to PwC, as tender winner, for help in finding an innovative solution. The metadata management system that their team created provides us with the foundation to implement a practical change management process that incorporates technological advances

Aurimas Matulis, Project Manager, Tax Inspectorate

 

Impact and potential

The new metadata management system captures updates in the law within a day and automatically provides a full impact analysis of the law on the Tax Inspectorate’s organisation, information systems and databases. 

The Tax Inspectorate saves time and resources during a time of digital transformation. The new system reduces costs, synthesizes the management of complex processes and databases and provides flexibility for the Ministry. 

This management system was built to enhance internal data governance and change management processes, but also has the potential to be leveraged at a national level. Once the system is fully implemented, there could be an opportunity to publish the details for other Ministries to digitise their processes, which would allow the project to expand and the impact to spread for wider benefit.

 

 

Birutė Purvaneckaitė

Birutė Purvaneckaitė

Director, Advisory services, PwC Lithuania

Malina Jankowska

Malina Jankowska

Director, Public Sector, PwC Poland

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