Executive Search and Selection

Office and Admin Manager

A group of companies, foreign-owned, involved in overseas Infrastructure/Aviation Services and Banking & Retail Systems/Solutions, is seeking to recruit an Office and Admin Manager for their Malta based companies.

Reporting directly to the Managing Director, the selected applicant will be responsible for the day to day running of the office and his/her duties will be as follows:

  • Supporting & assisting Directors/Management
  • Processing incoming invoices and preparation of payment requests/payment notes
  • Preparating Accounts: update of incoming invoice lists, checking of payments and bank statements and payroll matters
  • Organising Board Meetings: update ToDo-lists, forward/update agendae and formatting/check of meeting minutes, preparation of booklets
  • Assisting in the draft and preparation of contracts/agreements, preparation of banking forms
  • Coordinating travel plans & accommodation for Directors/Managers, review and update of corporate agreements with local hotels
  • Running the office organisation/purchases of office supplies together with the organisation of office and infrastructure maintenance
  • General administration/organisation of special events etc

The post calls for a practical, self-motivated person who has had a few years’ experience in a similar position. The chosen applicant would have a good knowledge of Microsoft Office Software, as well as, if possible, knowledge of other computer applications. He/she must also be fluent in written and spoken English, and knowledge of the German language will be considered an asset. Capability to work in a team and work well under pressure is also important.

An attractive remuneration package, commensurate with qualifications and experience, is being offered to the chosen applicant.


How to apply

All applications will be acknowledged and will be treated in strictest confidence. Interested persons are encouraged to apply by not later than 5 December 2014 by enclosing a detailed C.V., quoting reference number 390/YP to:

Executive Search and Selection
78 Mill Street, Qormi QRM 3101

E-mail: mt-executive-recruit@mt.pwc.com